MINUTES OF MEETING 
ROLLING HILLS 
COMMUNITY DEVELOPMENT DISTRICT 
The regular meeting of the Board of Supervisors of the Rolling Hills Community 
Development District was held Tuesday, June 11, 2024 at 6:00 p.m. in the Rolling Hills Amenity 
Center, 3212 Bradley Creek Parkway, Green Cove Springs, Florida. 
Present and constituting a quorum were: 
John Miller Chairman 
David Church Vice Chairman 
Helana Cormier Supervisor 
David Bauer Supervisor 
Billy Gibbons Supervisor 
Also present were: 
Marilee Giles District Manager, GMS 
Kate Buchanan District Counsel 
Keith Hadden District Engineer 
Freddie Oca Riverside Management 
Jay Soriano GMS Operations Manager 
The following is a summary of the actions taken at the June 11, 2024 regular meeting of 
the Board of Supervisors of the Rolling Hills Community Development District. 
FIRST ORDER OF BUSINESS Roll Call 
Ms. Giles called the meeting to order at 6:00 p.m. and called the roll. Five Board members 
were present constituting a quorum. 
SECOND ORDER OF BUSINESS Audience Comments 
Ms. Giles noted any member of the public can speak on any item listed on the agenda. She 
added there is an opportunity toward the end of the meeting for audience comments again. She 
asked for any audience comments. 
Mr. Thomas commented he was participating to see what was going on. 
Docusign Envelope ID: 8A6E11AE-B35A-418A-A4CD-132471E82A7B

June 11, 2024 Rolling Hills CDD 
2 
Ms. Hoyost commented on several issues with facilities, non-working items, liability 
issues, hiring of staff, contracted work, projects, cleaning of facilities, ground areas, security, and 
management issues. 
Resident commented on trash issues. 
THIRD ORDER OF BUSINESS Approval of the Minutes of the April 9, 2024 
Meeting 
Ms. Giles presented the minutes from the April 9, 2024 Board of Supervisors meeting and 
asked if there were any comments, corrections, or changes. Hearing no changes from the Board, 
Ms. Giles asked for a motion to approve. 
On MOTION by Mr. Church, seconded by Mr. Miller, with all in 
favor, the Minutes from the April 9, 2024 meeting, were approved. 
FOURTH ORDER OF BUSINESS Pool Updates and Ratification of Emergency 
Repairs 
Mr. Soriano reviewed updates on pool and emergency repairs to include the motor, pump, 
and seal. The Board had several questions on the specifics of how everything worked. Mr. Soriano 
explained the process and associated costs for changes. WIFI was discussed and the ability to 
control remotely. He noted it has been completed and needed ratification. Mr. Soriano discussed 
the replacement of sand, the filter system and other operating issues with the pool. He 
recommended replacement of sand, the aerator, motor, valves, and filtration system issues and 
costs. Options for updates and pricing for the pool were further discussed. Blue Solutions price 
was for $2,850. 
Ms. Giles stated the Board could add future discussions to the next agenda. 
On MOTION by Mr. Bauer, seconded by Mr. Miller, with all in 
favor, the Pool Updates and Emergency Repair with Blue Solutions, 
was approved. 
FIFTH ORDER OF BUSINESS Series 2020 Project 
A. Update Regarding Series 2020 Project 
Mr. Hadden reviewed the Series 2020 projects and the invoice explanations. 
Docusign Envelope ID: 8A6E11AE-B35A-418A-A4CD-132471E82A7B

June 11, 2024 Rolling Hills CDD 
3 
B. Ratification of Requisitions (110-111) 
Mr. Hadden explained the requisitions and costs. Discussion ensued on the location of 
water meters, the easement, the house location, and the driveway. Contact information was 
discussed to handle the concerns and easement issues. Requisition 110 was for $328,134.95 and 
requisition 111 was for $6,125. Ms. Giles asked for ratification of these invoices. 
On MOTION by Mr. Miller, seconded by Mr. Bauer, with all in 
favor, Series 2020 Project Requisitions 110-111, was ratified. 
SIXTH ORDER OF BUSINESS Series 2022 Project 
A. Update Regarding Series 2022 Project 
Ms. Giles provided an update on the Series 2022 project including the $95k donation that 
was made to include area park equipment, dog stations, trash cans and picnic tables and 
playground. She noted the permits have been signed and discussed the timelines. Other donations 
were discussed. 
B. Ratification of Requisitions (111) 
Ms. Giles noted this pay requestion was for $820 and asked for ratification. 
On MOTION by Ms. Cormier, seconded by Mr. Miller, with all in 
favor, the Series 2022 Project Requisition 111, was ratified. 
SEVENTH ORDER OF BUSINESS Consideration of Proposals 
A. RMS for Fiscal Year 2025 Services 
Mr. Soriano presented the Riverside Management Services proposal for fiscal year 2025 
that included an increase. It was noted this was for pool monitors, deck monitors, and lifeguards. 
It was explained this was for hourly rates. Discussion ensued on rules and regulations, issues with 
monitoring staff, security, training, off-duty officers, security cameras, consistency, response 
times, violation procedures, and associated costs for the services. The going rate and pay for staff 
was discussed. 
Ms. Giles discussed the budget and available funds in the budget. She noted money could 
be moved for this cost. She discussed the gate monitor and the expectations for their services. 
Social media was discussed, and Ms. Giles noted a government body does not look at social media 
Docusign Envelope ID: 8A6E11AE-B35A-418A-A4CD-132471E82A7B

June 11, 2024 Rolling Hills CDD 
4 
or Facebook. She explained how GMS handled complaints and issues, the RFP process, and 
options for consideration. 
Ms. Cormier made the motion to table the consideration of the proposal for the RMS 
services. The motion died for lack of a second. 
On MOTION by Mr. Miller, seconded by Mr. Church, with Mr. 
Miller, Mr. Church, Mr. Gibbons, and Mr. Bauer in favor and Ms. 
Cormier opposed, the RMS Fiscal Year 2025 Services, was approved 
4-1. 
B. Proposal for Doors 
Mr. Soriano presented the proposals for doors to include costs of $1,499 that does not 
included shipping. He discussed the material of the doors, frames, hanging of the door, shipping, 
and issues with the current doors. Board questioned the options for the doors which are metal, 
glass panels, solid wood instead of pressboard. Discussion ensued on metal doors, wood doors, 
flat panel door, glass door concerns, decorative doors, access controls, installation, options for 
purchasing, and associated costs. Ms. Giles noted there was sufficient budget to cover these costs. 
Ms. Cormier expressed concerns with purchasing and costs. Mr. Soriano stated depending on the 
chosen doors this not to exceed amount would cover the installation costs. 
After discussion the Board made the decision to approve a not to exceed amount of $12,000 
for 4 doors and authorized the staff to work with Supervisor Church. 
On MOTION by Mr. Miller, seconded by Mr. Bauer, with all in 
favor, the Door Proposal for 4 Doors, with a Not to Exceed Amount 
of $12,000 and to Authorize Staff to Work with Supervisor Church 
was approved. 
C. Proposal for Pool Repair Items 
Mr. Soriano presented the proposal for pool repairs to include the sand replacement. Mr. 
Soriano explained the scope of services for these repairs and the different vendors that had given 
quotes. He noted this was a need for replacement and the size of the filter and the motor. The 
options were discussed for tabling the approval, the water clarity, closing the pool, backwashing 
the pool, and scope of services for the work. Mr. Soriano discussed with the Board the timeline 
and delaying until school starts or off-season. Ms. Cormier expressed the concerns with the life 
Docusign Envelope ID: 8A6E11AE-B35A-418A-A4CD-132471E82A7B

June 11, 2024 Rolling Hills CDD 
5 
expectancy and escalating costs. Mr. Soriano discussed the possibility of repairs, and this is for the 
cost of the sand only and finding another contractor for another price option. Ms. Giles reviewed 
the options for the Board and noted Mr. Bauer did not have to decide and it could be brought back 
to the Board for further discussion. Emergency meetings and associated costs were discussed. 
After discussion the Board decided to approve a not to exceed amount of $20,000 for the 
sand repair and to authorize staff to work with Supervisor Bauer. 
On MOTION by Ms. Cormier, seconded by Mr. Church, with all in 
favor, the Proposal for Pool Sand Repairs with a Not to Exceed 
Amount of $20,000 and to Authorize Staff to Work with Supervisor 
Bauer, was approved 
EIGHTH ORDER OF BUSINESS Acceptance of Fiscal Year 2023 Audit Report 
Ms. Giles provided an overview of the fiscal year 2023 audit report. She noted the report 
stated there were no findings and the compliance letter noted all compliance with financial 
responsibilities. She added there were no recommendations from the audit. Ms. Cormier asked if 
there was a way to ask the committee to keep an eye on spending to ensure they are spending 
wisely. Ms. Buchanan stated she did not think they provided those services. 
On MOTION by Mr. Miller, seconded by Mr. Bauer, with all in 
favor, the Fiscal Year 2023 Audit Report, was approved. 
NINTH ORDER OF BUSINESS Consideration of Resolution 2024-04, 
Approving the Proposed Budget for Fiscal 
Year 2025 and Setting a Public Hearing Date 
to Adopt (August 13, 2024) 
Ms. Giles presented Resolution 2024-04 which included the FY2025 budget. Ms. 
Buchanan noted this proposal has the maximum amount and there can be no increase once this is 
approved. She added comments about letter to the residents. 
Ms. Giles reviewed the line items in the budget to include general funds/O&M, debt service 
bond and capital reserve funds. She added there were 9 projects and costs the board ask to have 
included in this budget. She reviewed the 4 Options presented in the budget noting the 1st 2 options 
do not include the projects. She added there is an assessment increase in the first option. She 
explained the capital project and noted Option 2 includes an assessment increase. Option 3 and 4 
Docusign Envelope ID: 8A6E11AE-B35A-418A-A4CD-132471E82A7B

June 11, 2024 Rolling Hills CDD 
6 
and noted the projects are included and both Options include an increase in assessments. She added 
they are not fully funded due to the history of spending. 
Mr. Soriano reviewed specifics of the projects. Ms. Giles explained each project and asked 
the Board to prioritize projects based on need and community input. Board members discussed 
what projects could be put on hold and which ones were important to move forward on. The 
amenity center was discussed and the projects that were important. Mr. Soriano reviewed the trash 
can projects and playground equipment projects. Other topics were parking issues, fencing, 
security, park upgrades, bike racks, sidewalks, buildings, costs for projects, mulching, sign 
installation, budget expense increases and assessment increases, cautions with capital reserves, 
Option 2 was further discussed with an assessment increase, with no projects but increasing 
the capital reserves. Ms. Giles reviewed the reserve study and using caution in spending out of 
capital. Current funding and recommendations were reviewed for repairs, and spending. Various 
options and costs were further discussed. Increases in assessments were explained in detail and 
how the board could manage this for the budget. Mr. Soriano explained the total pool repair costs 
estimates and options. The assessment chart was reviewed with each Option and how the resident’s 
assessments would increase. It was proposed to have a flat $500 increase which would fund the 
capital reserves with some additional, but no projects. Ms. Giles noted the developer had made a 
good contribution towards the parks, and many do not do that. 
After discussion the Board decided to choose Option 2, which will make an increase of 
$500 and fully funding the capital reserves amount. The public hearing was set for August 13, 
2024. 
On MOTION by Ms. Cormier, seconded by Mr. Gibbons, with Ms. 
Cormier, Mr. Gibbons, Mr. Miller and Mr. Bauer in Favor and Mr. 
Church Opposed, Resolution 2024-04 Approving the Proposed 
Budget for Fiscal Year 2025 with Option 2 with an Increase of $500, 
and Setting the Public Hearing Date to Adopt for August 13, 2024, 
was approved 4-1. 
TENTH ORDER OF BUSINESS Consideration of Renewal of Pool Use 
Agreement with Clay County Swim Team 
Mr. Oca presented the proposal of the renewal of pool use agreement with Clay County 
Swim Team. He noted this is the same as last year. This allows the swim team to use the pool for 
Docusign Envelope ID: 8A6E11AE-B35A-418A-A4CD-132471E82A7B

June 11, 2024 Rolling Hills CDD 
7 
2-3 weeks during the summer for a rental fee. Discussion ensued on the rental fee in the past and 
what had been paid in the past. Ms. Giles will confirm with the account on the amount that was 
collected. As of April 30th only collected $170. However, she noted it could have been put under 
another line item. Further discussion ensued on insurance, liability, family members of swim 
students’ coverage, contract wording, parking issues, and cost of treating pool. 
Ms. Cormier suggested coaches provide lessons to the residents. A higher fee was 
discussed. Comments were taken from the audience. Mr. Soriano provided input on other districts 
process and fees. The board agreed to approve the fee at $800 for this year. The insurance and 
liability were discussed if the coaches would provide lessons to the residents. 
On MOTION by Mr. Bauer, seconded by Ms. Cormier, with all in 
favor, the Renewal of Pool Use and Agreement with the Clay County 
Swim Team, was approved. 
ELEVENTH ORDER OF BUSINESS Ratification of Documents Related to 
Termination of Construction Easement 
Ms. Buchanan reviewed the easement and provided specifics to include the history back to 
2006 and noted the developer wanted to make this conservation area. This would eliminate the 
easement agreement. Ms. Buchanan asked for the board to ratify. 
On MOTION by Mr. Gibbons, seconded by Mr. Bauer, with all in 
favor, the Documents Related to Termination of Construction 
Easement, was ratified. 
TWELFTH ORDER OF BUSINESS Discussion Regarding Future Projects: 
A. Resurface Tennis Court for Pickleball Courts 
Ms. Giles presented the proposals for resurfacing of the tennis courts. She asked if the 
Board wanted to do this now or table for later. Discussion ensued if this could be delayed or 
needing addressing now. Mr. Soriano provided basic information on when resurfacing should be 
done and the possibility of other bids. Mr. Gibbons wanted more proposals. It was asked to find 
out estimates on adding a goal to one of the courts as an option. After discussion this item was 
tabled to have staff bring back proposals to the next meeting. 
Docusign Envelope ID: 8A6E11AE-B35A-418A-A4CD-132471E82A7B

June 11, 2024 Rolling Hills CDD 
8 
B. Convert Tennis Court for 2 Half-Court Basketball Courts 
Mr. Soriano presented this information in the above item. He noted the costs and the scope 
of services for this project. This item was tabled to have staff bring back proposals to the next 
meeting. 
C. Tennis Courts (add LED Lights and Wind Screens) 
Mr. Soriano presented information on LED lights and wind screens. This would be 
replacing some of the lights and changing to LED. It was noted there were 15 not working at this 
time. This would be a total of 48 lights and installation would be a big cost. Mr. Soriano also 
discussed the savings to the electric bills, replacement process, how many to change out, and 
getting other estimates. This item was tabled to have staff bring back proposals to the next 
meeting. 
D. Park Equipment 
Ms. Giles noted this was for $6,000. Discussion ensued on warranties, updates on 
requirements, safety and security, what designates a park, ordinance requirements. No action was 
taken on the item. Mr. Soriano will send a proposal plan for park equipment to the Board. 
E. Dog Park 
Ms. Giles asked for discussion. Mr. Soriano discussed the fence options, specifics of the 
fence for dog parks. No action was taken on the item. 
F. Amenity Center Area Beautification: “Garden Golf” Area 
Discussion ensued on clean-up of the area and the scope of services for the project. Mr. 
Soriano noted they could get quotes on landscaping for the area. 
This item was tabled. The Board asked that Tree Amigos for an enhancement plan for this 
area and bring back to the next meeting. 
G. Additional Security Cameras 
Discussion was held on the purchase of security cameras. Mr. Oca does not have approval 
of the spending and it was stated this would have to come back to the board. The board discussed 
to have his spending limits increased for more expedited actions and the amounts that could be 
Docusign Envelope ID: 8A6E11AE-B35A-418A-A4CD-132471E82A7B

June 11, 2024 Rolling Hills CDD 
9 
approved. Discussion ensued on if this was only allowance for material and spending for labor. 
On MOTION by Mr. Bauer, seconded by Mr. Miller, with all in 
favor, Having the Amenity Manager Spending Limit Increased to 
$5,000, was approved. 
There was no action on the additional security cameras. 
H. Flock Cameras 
Ms. Giles reviewed these cameras and noted they would be at the front entrance facing 
each direction. Discussion ensued on specifics of the cameras, how the cameras could be used, 
locations, costs, security protections, installation of cameras, and benefits to CCSO and the 
community. After discussion there was no action on this item. 
I. Paint Building Exterior 
Ms. Giles presented the two proposals for painting from Jarvis and Titos. Mr. Soriano 
explained the quotes and costs of differences in the two vendors. Discussion ensued on if this is to 
be completed in October with the new budget or now. Ms. Cormier asked about the wood and the 
trim. Mr. Soriano explained the billing may be different depending on status of wood and the 
process of making that determination. After discussion the motion was made to proceed with the 
painting. 
On MOTION by Mr. Church, seconded by Mr. Gibbons, with Mr. 
Church, Mr. Gibbons, Mr. Miller, and Mr. Bauer in favor, and Ms. 
Cormier Opposed, the Proposal from Titos for Amenity Painting of 
Building Exterior, was approved 4-1. 
Discussion was held on cut into right-of-way and working with the county. Mr. Soriano 
discussed bringing back estimates, tearing down the steps, and rebuilding. The stairwell was 
discussed and needed quotes to remove the staircase. Mr. Soriano will continue to follow-up with 
the Fire Marshall to see if it’s a required fire exit. The board ask for an email be sent for direction 
and to obtain a quote from Allweather. 
Ms. Cormier asked to ensure multiple bids were taken. 
Docusign Envelope ID: 8A6E11AE-B35A-418A-A4CD-132471E82A7B

June 11, 2024 Rolling Hills CDD 
10 
On MOTION by Mr. Church, seconded by Mr. Bauer, with all in 
favor, Directing Staff to Obtain Quotes to Remove the Staircase, 
Include Allweather Contractors, and Continue to Follow-up with the 
Fire Marshall, was approved. 
THIRTEENTH ORDER OF BUSINESS Staff Reports 
A. Attorney 
Ms. Buchanan reviewed the Tract C warranty deed by Waltham Development. She asked 
for a motion to accept. Ms. Cormier was not in agreement for the development. Board discussion 
ensued on the requirements, equipment, park, and land sale. The board accepted public comments. 
On MOTION by Mr. Bauer, seconded by Mr. Church, with Mr. 
Bauer, Mr. Church, Mr. Miller, and Mr. Gibbons in favor and Ms. 
Cormier Opposed, the Special Warranty Deed by Waltham 
Development for Tract C, was approved 4-1. 
B. Engineer 
Mr. Hadden had nothing to report. 
C. Manager – Report on the Number of Registered Voters (775) 
Ms. Giles stated the number of registered voters residing in the district as of April 15, 2024 
was 775. She explained the requirements of filing of Form 1 by July 1, 2024. 
D. Operations/Amenity Manager 
1. Report 
Mr. Soriano noted the report was in the agenda package. Mr. Soriano presented the 
Operations/Amenity Manager’s report to include quotes and updated the board on the gazebo tops. 
He noted he had spoken to the engineer about permits, billing, inspectors permit, costs, and new 
engineer plans needed to be submitted. The Board directed staff to work with Basham Lucas for 
new plans for the gazebo tops and bring back the proposal to the next meeting. A proposal is 
needed for a pull of area for the mailbox area. 
2. Monthly Quality Inspection Report 
Hearing no comments, the next item followed. 
Docusign Envelope ID: 8A6E11AE-B35A-418A-A4CD-132471E82A7B

June 11, 2024 Rolling Hills CDD 
11 
FOURTEENTH ORDER OF BUSINESS Supervisors Requests 
Ms. Giles asked for Supervisor requests. 
Mr. Gibbons asked about public facility rules, surveillance cameras, and process for 
trespassing citations and enforcement of rules. Ms. Giles noted that outside residents could buy 
into the amenities. He noted trash issues in Phase 3. Mr. Soriano will remind vendors to clean up. 
Mr. Bauer requested more communication from management and transparency. 
Ms. Cormier discussed the request to offer personal fitness classes for women for the 
community. Mr. Soriano discussed the rules of procedures and having an agreement. She discussed 
an email sent after the last meeting and concerns with board members’ input on agenda. Further 
discussion was held on board positions and benefits clarity. Ms. Buchanan discussed the rules for 
procedures and that they could amend those. Ms. Giles explained the process for members’ input 
on the agenda, general audience comments, public records requests, and the Sunshine law. 
Further discussion was held on pool closures, communication with board and residents, 
emails, inspections of the pool, timelines with inspector, timelines and actions taken on the pool. 
Other issues were job description with the new proposals, public records request process, 
restrictions with CDD meetings and with BCC meetings, and updating the rules and procedures 
and pool repairs. 
Mr. Miller provided information on his wife’s health and submitted a letter of resignation 
effective as of today, June 11, 2024. Ms. Giles asked for a motion to accept. 
On MOTION by Mr. Church, seconded by Mr. Bauer, with all in 
favor, Accepting the Resignation of Mr. John Miller, was approved. 
Ms. Giles asked the board on how they wanted to fill the vacancy that ends 2026. She noted 
there are 2 seats coming available. Ms. Buchanan explained the process of Mr. Bauer or Mr. 
Gibbons transitioning to the open seat of Mr. Miller and the other options for the board to fill the 
seat. 
After discussion the board agreed to have an eblast sent to the community regarding the 
open Seat #4 and to have letters of intent at the next meeting. She noted they will have resumes 
available at the next board meeting. 
Docusign Envelope ID: 8A6E11AE-B35A-418A-A4CD-132471E82A7B

June 11, 2024 Rolling Hills CDD 
12 
FIFTEENTH ORDER OF BUSINESS Audience Comments 
Ms. Giles asked for audience comments which included dissatisfaction with janitorial 
services, replacement of doors, not in favor of Four Friends Fitness, LLC., family bathroom is not 
working, trash cans are overflowing in Phase 3, and residents leaving trash on the pool deck. 
Other discussion ensued on having the staff enforce rules on access to the pool, and it was 
noted adult supervision was needed. Mr. Soriano explained the positions of managers in other 
districts that help with enforcing rules, issues with allowing alcohol and not having snack stand. 
He explained the process of taking away privileges if residents do not follow rules. 
Other concerns were topics of security, access cards, pool usage, swim meets at CDDs, 
and the $500 assessment increase. Ms. Giles and Mr. Soriano explained the RFP process and 
asking for multiple vendors and quotes. A resident expressed concerns on board expenditure and 
hourly rates they are paying. 
SIXTEENTH ORDER OF BUSINESS Financial Reports 
A. Balance Sheet & Income Statement 
Ms. Giles presented a copy of the balance sheet and income statement for April. 
B. Assessment Receipt Schedule 
Ms. Giles referenced a copy of the assessment receipt schedule showing 100% collected. 
C. Check Register 
Ms. Giles presented the check registers for March and the SBA account earning interest. 
On MOTION by Mr. Church, seconded by Mr. Gibbons, with all in 
favor, the check register, was approved. 
SEVENTEENTH ORDER OF BUSINESS Next Schedule Meeting: August 13, 2024 @ 
6:00 p.m. at the Rolling Hills Amenity Center 
Ms. Giles stated the next meeting is scheduled for August 13, 2024 at 6:00 p.m. at this 
location. A comment was made on a conflict of CDD and BCC meetings. 
EIGHTEENTH ORDER OF BUSINESS Adjournment 
Ms. Giles asked for a motion to adjourn. 
Docusign Envelope ID: 8A6E11AE-B35A-418A-A4CD-132471E82A7B

June 11, 2024 Rolling Hills CDD 
13 
On MOTION by Ms. Cormier, seconded by Mr. Bauer, with all in 
favor, the meeting adjourned. 
Secretary/Assistant Secretary Chairman/Vice Chairman 
Docusign Envelope ID: 8A6E11AE-B35A-418A-A4CD-132471E82A7B